Video Management! It may not sound like the most exciting of topics, but a little care in setting up your video hosting account can go a long way in the future. If you don’t have your video management down then you could be wasting a lot of time and effort trying to keep your account in order. And it’s my job to stop that happening.

Before I dive into some of the cool (well, you know if you’re a video nerd…) tricks that will get your vzaar account in tip top condition, first a quick recap of how the vzaar settings work.

Global Settings vs. Individual Settings

Global settings can be found in that big green bar at the top of your page. These are account wide settings. Any changes you make in this section will apply to every video in your account. Getting your global settings how you want ‘em saves you time in the long run, because you won’t have to make changes for each individual video – all the presets are in place.

Global Settings In vzaar Account

It’s a good idea to take a scan through the various tabs on the left and make sure you’re happy with all of these default settings, because the vast majority of the videos in your account are going to use them.

Account Settings Tabs in vzaar

Of course, there will be times when you *will* want a certain video to behave differently than the rest of the videos in your account. Perhaps you’ve got a particular campaign or course that needs to use a different color player (or whatever). This is where individual settings come in. You can go into the individual video and make a change – safe in the knowledge that the rest of the videos in your account remain unaffected.

By splitting out global and individual settings we allow you to save time by setting up a default ‘template’ for all your videos, whilst still giving you the flexibility to make changes on the fly. This helps should a particular video require a slight tweak.

Of course global settings assume that you’re mainly using videos in one way. It assumes that videos that don’t fit your default setup are few and far between; that it’s rare for you to need to change individual video settings.

But, as video becomes more and more prevalent throughout businesses it starts to be used in various different ways.

Let’s imagine you’re an eLearning company. You’ve got some videos which are for students eyes only. They contain the course content that you spent time and money developing . Your business is built upon charging those students to access your expertise. In this case you need to keep your videos private and secure.

At the same time, however, you’re also using videos to market your business. Here, you want as many people as possible watching them. It doesn’t make sense to restrict views. Instead, you want them public, downloadable and shareable.

Now let’s say you’ve got roughly equal numbers of these two very different types of video. For which do you choose to set up your global default settings? Either way, you’re going to spend a lot of time making individual changes to the other set of videos.

Now, remember those cool tricks I mentioned? Let coolness commence…

Use Multi User Accounts To Manage Different Global Settings

Multi User Accounts is a feature which allows you to set up different user logins under the same account. Whilst it’s primarily designed for easy team collaboration, it’s pretty flexible and you can make it work in different ways….

Per User Global Settings

Let’s go back to our example. If you’ve got some videos which you need to keep secure, and some you want to share as widely as possible, all you need to do is set up two different “users”.

One is your “security user” the other is your “marketing user”. Each of these users can then have their own global settings. All videos you upload to your secure profile will remain just that – secure. All videos you upload to your marketing profile will include social sharing, downloading, end screen text and all the other powerful video marketing features we put at your finger tips.

The video here shows you how to set up these users – be sure to enable “custom user settings” (this is the part that allows different global settings per user).

OK. Now let’s say you’ve just embarked on an entirely different video project. You’ve got a developer (or two) working on implementing a new library of videos. And you want these videos to behave in an entirely different way to the rest of your account videos.

In this case, it’s useful to set up a dev or test user profile (under that same Multi User Accounts feature). This way your devs can experiment away to their hearts content. All of your existing videos remain protected in your main account, meanwhile the devs can test out various settings to see how they work in practice.

Allow Different Videos To Play On Different Domains

And finally, for my last trick, a bit of manipulation of our domain control feature.

Domain control is a great security feature. It means that your video embed code is locked down to only the domain(s) you specify. If someone tries to embed the video elsewhere, it won’t play and their viewers will be met with an error message.

Sometimes, businesses have a few different domains on which they want different videos to play. A publisher for instance, with lots of different brand websites. In this case, you could set up a different user profile per domain.

All videos uploaded to your “domain x” user profile will only play on x.com, all videos uploaded to your “domain y” user profile will only play on y.com, all videos uploaded to your “domain z” user profile will only play on… well, you get the picture.

In Summary

So there we have it, hopefully these tips will help you to create the account structure of your dreams (well, you know, if your dreams tend to be about well organised, well maintained video hosting accounts – just me?).

Here’s your video management checklist. Follow these steps and you’ll have one great looking vzaar account :)

– Set up your global account settings and they’ll apply to all videos uploaded into your account. Every now and then, if you need to change these settings you can, using the individual video settings.

– If you find that you’re changing more and more individual video settings, consider setting up a second user profile, and using its global settings to create a secondary template for different types of videos (internal vs. external videos for example).

– Whenever you embark on a new video project, create a test user profile. Any changes you make to your test user’s global settings will not impact your main video content, so you don’t need to worry about making any mistakes.

– Finally, if you want some videos to play on one domain, while other videos to play on another, use Multi User Accounts in conjunction with Domain Control. Create a user profile for each of your domains and that should do the trick!

Our Essential Feature Set – available on all plans – comes with 5 users. This means you can create up to 5 different user profiles, which should be enough for you to play around with if you’re just starting out.

As your video content grows you may find you need a few more users to help you manage the load. Our Advanced Feature Set comes with 25 users, while the Premium Feature set has 50. This should be plenty for most clients – but if you do find yourself needing more, you can always get in touch to discuss with one of your video experts.

You can find out more about what’s included in each Feature Set here.

Happy video managing :)

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